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Time Management

Time management is one of the most important pillars of business productivity. It is a managerial capacity that implies the appropriate allocation of this resource to the development of tasks and projects. Optimizing and taking advantage of your time is important, because time is limited: 2 hours a day and a limited number of days.

How important is time management?

Apart from ensuring on-time delivery, time management will also help professionals enjoy a better quality of life. Missing deadlines or always feeling stressed about tasks is one of the main causes of stress and burnout. With greater organization, the worker has more drive and discipline to complete their tasks, being able to take time off during the work day or finish earlier (if there is flexibility). For companies, good delivery time management means:

Lower costs and greater efficiency, that is, producing more and better products in less time.

He avoids errors, waste and delays in production.

achieves a calmer organizational environment.

Ensure customer satisfaction and ensure competitive advantage.

How to improve time management at work?

Good time management requires more than individual employees managing their own productivity. Integration must be managed so that each process overlaps with the other, and the work of one collaborator affects the work of the entire team. Using agile methods like Scrum is a very effective way to measure the productivity and delivery speed of the entire team. This way of working is more flexible, but also focuses on clearly defined deadlines, quick daily coordination meetings and continuous improvement/acceleration processes.

How to carry out time management?

1. Start planning: Planning is one of the key points of time management. First of all, you should be aware of yourself how much time you spend on these activities. Trying to "make it work" is futile because time is mathematical and multitasking is difficult.

 

2. Prioritize: Next, set your priorities for the day. What is the most important thing we offer today? Make a list of everything, using a planner, phone calendar, project management app, or whatever works for you. The Pareto principle states that 80% of success comes from 20% of the activity. This is the 20% that must be identified and prioritized.

 

3. Set a deadline: It is much easier to get things done when you have a specific goal. Deadlines act as incentives for campaign implementation. Additionally, with specific dates, managers can track employee deliveries.

4. Work distraction: Many professionals end up overworked simply because they find it difficult to delegate tasks. Most people think, "I can do it better and faster," but the truth is that this activity can be done by someone else without taking your time.

 

5. Reduce the number of meetings: Most professionals waste a lot of time in long meetings that can be resolved in a short period of time or even by sending an email.

Its benefits

  • Improve productivity: Time management helps you make the most of your time, allowing you to be more productive. This means you can do more things in less time.

  • Reduces stress: Time management helps you better organize your day, reducing stress and anxiety related to work and daily responsibilities.

  • Improve quality of life: By managing your time efficiently, you will have more time to enjoy the things that really matter in life, such as spending time with friends and family or simply relaxing.

  • Increases motivation: When you manage your time efficiently, you feel a sense of accomplishment when you see the results of your work and that motivates you to keep going.

  • Improves concentration: Time management helps you focus on one task at a time, which improves your concentration and allows you to complete tasks faster.

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